According to the Collins dictionary, a mystery shopper …” is someone hired to pose as a customer and report on the quality of service received and how well a store or chain of stores is being run. The person poses as a regular customer and is given a specific task, such as purchasing a particular product or asking specific questions.”
Brand loyalty in BTR does not necessarily mean having the best price but consistently fulfilling and exceeding tenant expectations. Staying connected to the customer experience is always challenging; however, consistently delivering standards and services is vital to keeping your tenants engaged and enthusiastic about your brand.
In many buildings, tenants encounter a staffed lobby managing amenity areas. Contrary to hotels or retail organisations, not all buildings have an on-site management level present all the time. So, how do you know that all your standards are used in customer interactions?
A mystery shop will assist landlords in evaluating how well the standards are executed and how the site team interacts with tenants and prospective tenants. An audit will provide a measurable and actionable plan to improve services where and when needed while keeping the customer experience front and centre.
What are Mystery Shopping Benefits?
1. Increase Efficiency:
Mystery shopping can be used to monitor and measure service performance and to see if standards are met. That responsibility might fall to individual site managers, but they might be so familiar with their buildings that blind spots have formed. The audit allows you to get the big picture as well as the individual performance of your employees. The report is the start for driving operational efficiencies through training, re-alignment or added standards.
2. Helps you to get feedback from the customer’s perspective:
Use mystery shopping programs to get reliable, specific, and quality feedback from a tenant/prospect tenant’s point of view. This can help highlight particular areas you might want to test, such as experience, satisfaction, and brand perception. It helps to tackle “blind spots” of on-site management as this happens after longer service periods.
3. Gives you feedback about team performance:
Is the staff professional, has product knowledge and cares about the customer? Are they appropriately dressed? Do they take care of public areas? Did the staff acknowledge the customer entering the building by smiling or greeting them, or was the customer ignored? And so on!
It shows you how your employees act when managers are not around. Are the lobby and amenity areas kept clean when no manager is around? Are employees using their mobile phones in front of the customers? Are standards and legal requirements met?
4. Monitors facility conditions as perceived by the customer:
Is the environment of the building neat? Is the landscaping in and around the building appealing? In what condition is the show apartment? Mystery shopping programs are all about answering these questions, specifically aimed at the needs and issues faced by the residential industry.
5. Tests the functionality of internal procedures and SOPs:
Sometimes, businesses implement top-down standards and procedures that may not have the desired effect when they reach individual building levels. One of the benefits of mystery shopping for BTR is that businesses can use it to test how new operational procedures work – or, indeed, if they work at all – at the building level.
6. Serves as a motivational tool for your employees:
Using incentives and reward programs as part of a good mystery shopping program can ensure positive employee relationships on the frontline. Managers can use a range of KPIs fuelled by the audit for staff motivation, learning and development.
7. Make your employees aware of what is essential in serving customers:
When mystery shoppers come into the building, they act like real customers. They are trained to ask specific questions and look for certain things in behaviour, products, and the building itself. The simple act of having someone ask those questions – and later, be able to highlight the areas in need of improvement in the following store meeting, for example – can help employees become aware of how the customer wants to be serviced. Roleplaying as a post-audit review might add an element of fun and learning.
8. Benchmark within the organisation or with competitors:
Competition in the BTR industry is intense. Knowing how the competition performs, what they are doing, and what behaviour is towards customers can help you find out where you stand and can help you improve! This also allows you to benchmark internally with properties, opening further opportunities regarding motivation, rewards, and development of your teams.
9. Identifying training needs:
All the above elements can lead to an awareness of areas that need improvement, particularly in staff training. How can we become more efficient? How could the employee be of more help to the customer? This then enforces employee integrity and knowledge, which will help to retain your team for longer.
10. Improved Tenant Retention:
Every mystery audit benefit leads to the super benefit: Tenant Retention. Every improvement you make in your business because of the actionable insights gained from a mystery shopping program leads to better tenant service, leading prospective tenants to choose your company over the competition and attract new tenants.
The tangible elements of your customer service, such as delivery-as-promised, are not too difficult to measure and correct if required. It is the intangible elements that are more tricky, but it is these that are most important to your customers. Elements such as:
If you think your business needs more customers for higher profit, you might miss a trick! You need your customers to stay/return. Auditing your sites to improve processes and how your tenants experience your brand will help increase their lifetime value for your organisation and convert them into brand ambassadors. You will have a more engaged community, and your team will be more energised!
For further information, visit our website at MORICON Mystery Shopper.